Storing & accessing documents
Within a Company Workspace, there are two repositories for a company’s documents: the Directors documents tab, and in the Shareholders documents tab.
As their locations suggest, you should store documents relating to directors and director decisions in the Directors tab, and documents relating to shares and shareholdings in the Shareholders tab. In a Trust Workspace The Documents tab is the repository for all the trust’s documents.
You can upload documents into the document repository by clicking the "I would like to…" drop-down.
- If the document is still in draft, or is a new document which needs to be distributed for signing, select the Upload a document option.
- If the document is already signed or relates to past activity use the Upload a document (historical).
- You can also to choose to auto-generate documents from Connectworks precedents here. Learn more about precedents here.
You can then search for (or drag and drop) the document into the upload screen, and record the name, type, signing date, apply document category tags and add other details for the document.
Please note - Documents cannot be dragged directly from an email attachment, to successfully upload a document it must first be saved to your computers hard drive.
Bulk uploading documents
You can upload multiple documents simultaneously by clicking the "I would like to..." drop-down and selection the Bulk upload documents option.
Note that when uploading documents in bulk and selected category tags will be applied to all the documents. The document file names also cannot be changed in the bulk uploading process, meaning the documents will be titled according to the files being uploaded. If required, you can edit the category tags, document name and other details once the document is uploaded.
Editing document details
To edit the details for a document (such as document name, adding category tags, additional notes, or setting confidentiality status) simply navigate to the documents list.
1. Select the tick box of the desired document.
2. Click on the Cogs.
3. Click on edit.
To download a document, simply navigate to the documents list, select the tick box of the document (or documents), click on the Cogs, and click on download.
Filtering documents by signing status
Documents can be filtered by signing status, to easily see documents you’re waiting on to be signed: