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    How to add shareholders

    Unlike when adding profiles for company directors, shareholders cannot be assigned by simply entering their profile into a company's Associated Parties or Admin tab and assigning their role with a tick-box. 

    Instead, the shareholder role is assigned by being included in a share allocation (either individually or jointly held). 

    This can be achieved by adding the individuals, companies, or trusts to either a new or existing share allocation, as explained below:

    Issue shares to a new shareholder

    This article explains how to issue shares to new or existing shareholders.


    1. To begin issuing shares navigate to the company's workspace, then to the Shareholders tab.

    2. Select "I would like to..." then "Issue shares"

    3. In the Issue shares form complete the details:

    • Date of issue

    • Class of shares
      NB. if the desired share class does not appear you will need to  create a new class of shares. Exit out of the form and select "Create a new class of shares" from the "I would like to..." menu, then return to complete the share issue.
      There is also the ability to re-issue shares from treasury stock if any is held.

    • Share price & quantity
      In this section you can select from three different methods of calculating the share value & quantity of shares being purchased.
      Price per share & number of shares issued will calculate the the total value of the issue.
      Price per share & total value of the issue will calculate the number of shares being issued.
      Number of shares issued & total value of the issue will calculate the price per share.


    • Recipient of shares
      To issue additional shares to an existing shareholder/allocation simply select the relevant party from the dropdown menu.

      To issue shares to a new shareholder/allocation select the create a new shareholding option, then search your existing contacts for the person/entity.

      If no results appear, select Other person or Other organisation and complete the new shareholder information.

      Multiple individuals can be assigned to a single share allocation in this form by simply continuing to search & add parties to the allocation.

      Nature of holding - select if the share allocation is held by singular/joint parties or by a trust. If the allocation is held by a trust or company you may also wish to give the allocation a name.

    4. Select Create in the top corner to save the share allocation and exit the form, or Create and add another to continue issuing shares to other parties.

    After the share issue has been saved, the transaction will be recorded in the transactions tab and the allocations will be updated.

    Transfer shares to a new shareholder

    This article explains how to transfer shares to new or existing shareholders. A transfer is when shareholder sells (or is required to transfer) shares to another shareholder. 


    1. To begin issuing shares navigate to the company's workspace, then to the Shareholders tab.

    2. Select "I would like to..." then "Transfer shares"

    3. In the Transfer shares form complete the details:

    • Date of transfer

    • Seller of shares - select from the drop down menu.

    • Class of shares
      NB. if the desired share class does not appear you will need to  create a new class of shares. Exit out of the form and select "Create a new class of shares" from the "I would like to..." menu.

    • Share price & quantity
      In this section you can select from three different methods of calculating the share value & quantity of shares being purchased.
      Price per share & number of shares issued will calculate the the total value of the issue.
      Price per share & total value of the issue will calculate the number of shares being issued.
      Number of shares issued & total value of the issue will calculate the price per share.


    • Buyer of shares
      To transfer additional shares to an existing shareholder/allocation simply select the relevant party from the dropdown menu.

      To transfer shares to a new shareholder/allocation select the create a new shareholding option, then search your existing contacts for the person/entity.

      If no results appear, select Other person or Other organisation and complete the new shareholder information.

      Multiple individuals can be assigned to a single share allocation in this form by simply continuing to search & add parties to the allocation.

      Nature of holding - select if the share allocation is held by singular/joint parties or by a trust. If the allocation is held by a trust or company you may also wish to give the allocation a name.

    4. Select Create in the top corner to complete the share transfer and exit the form, or Create and add another to continue transferring shares to other parties.

    After the share transfer has been saved, the transaction will be recorded in the transactions gallery and the allocations will be updated.

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    Add a new shareholder to an existing allocation

    This article explains how to edit the parties involved in a share allocation. Changing parties in an allocation does not constitute as a share transfer. This action may be required, for example, to include newly appointed trustees in a share allocation held by a trust.

    Another common reason for changing parties in a share allocation in Connectworks is to remove duplicate company profiles from your firm's contacts list (imported from the Companies Office) and link the share allocation with the Client profile of the company instead.


    To change the parties in a share allocation:

    1. Navigate to the company's workspace, then to the Shareholders tab.

    2. Select the Shareholdings tab at the top of the page.

    3. Select the tick-box of the allocation that requires updating. In the slide out panel that appears on the right, next to the section Title holders (owners) select update.

    4. Add parties: 
    In the subsequent Manage shareholding parties form search your existing contacts for the person/entity to be included in the allocation.

    If no results appear, select Other person or Other organisation and complete the new shareholder information.

    Multiple individuals can be assigned to a single share allocation in this form by simply continuing to search & add parties to the allocation.

    5. Remove parties:
    If applicable, enter a retirement date for the individual and then select the remove link.

    After adding and/or removing the parties as necessary, select Update and Close and the share allocation will be saved with the new information recorded.

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    Add shareholders to the AML Only subscription

    On the AML Only subscription plan users to not have access to the company workspace in order to add shareholders. To record a shareholder on this subscription plan:

    1. Locate the profile in your firm's Clients tab.

    2. Hover over the profile and then choose edit.

    3. Navigate to the Associated Parties tab of the edit form.

    4. Select Add associated party.

    5. Search for the person (or entity) you would like to add as an associate. If they appear in the list below add them to the profile (as pictured below).   

    6. If they don't appear, use the "Add new instead" button to create a new contact profile. 

    7. In the Add associated party form in the Roles and associations  section select the tick box Is shareholder (and assign any other roles held). 

    After assigning the role/s the associated party will appear as a shareholder in the CDD candidates section of the AML workflow.




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