Once you have imported a company from XPM we recommend you follow these steps to review and tidy the data in Connectworks.
Important: Please be aware that companies imported from XPM will not be linked to the Companies Office. This will result in additional manual work such as updating the share register and connecting to the Companies Office. Instead, we recommend setting up companies by manual loading or bulk import, then linking the company to XPM, as per: How to connect existing clients in Connectworks to XPM (Xero Practice Manager/WorkflowMax)
Below we will explain the typical areas which need updating if you decide to proceed with a manual import.
Connect to the Companies Office
Companies imported from XPM are not linked to the Companies Office. To enable this connection for filing annual returns and performing registered address updates, simply edit the company profile and connect it to the Office via the Incorporation tab in the edit form.
Update the share register
When a company is imported from XPM no share register is created. To update the share register please see our articles here: Share register management
Update the main dashboard
To update the information which shows on the company Workspace page, click Edit company profile in the top right of the trusts main dashboard. This is where you can complete details such as:
- Legal name
- Trading name (if different)
- Type of company (limited - small, limited - large, LTC, unlimited, qualifying company, co-operative, overseas, other, partnership)
- Company number
- Country of incorporation
- Incorporation date
- Link to the Companies Office
- Signing policy
- and much more....
See more information in out article How to Edit Company Profiles
It is likely that duplicate contacts have been created by the XPM import. To quickly locate and merge these profiles see follow the instructions in our article Monthly Merge Check for Firm Administrators.
We recommend completing this step after all new entities have been imported.
Connect shareholder companies
If you plan to use Connectworks for digital document distribution & signing, connect the shareholder companies to the true version of the company, as explained here: Merging Duplicate Contacts & Reconnecting Shareholder Companies - Video
Upload historical documents
Document management in Connectworks is covered extensively in our training module Document Management - The Basics (session 1) - we recommend all users watch this 25min video and download the associated workbook.
A written article is also available here: Storing & accessing documents