Four Ways of Setting Up Companies

There are four ways to set up profiles for companies or corporate trustee companies in Connectworks:

1. Importing companies from the Companies Office

2. Importing companies from XPM (Xero Practice Manager) / WorkflowMax

3. Setting up companies manually

4. Bulk importing companies

 

Importing companies from the Companies Office

The quickest and easiest way to set up your companies (or corporate trustee companies) is by importing the company information held by the Companies Office. This will automatically bring in the following:

  • company name
  • company number
  • NZBN
  • registered office address
  • incorporation date 
  • annual return filing date
  • the registered shareholding* 
  • the publicly-available information for all the company directors
  • all the Companies Office documents made available to be downloaded as .pdfs

    *Please note the share register information imported from the Companies Office reflects the shareholdings as they are registered at the time of import and is not deemed a compliant share register.

To import a company:

1. Navigate to your firm's Clients>Companies tab.

2. Select the "I would like to..." menu.

3. Select "Add new company"

 

You can then use the search bar to find the company you wish to import by typing in the company name, company number, or NZBN. Click the ‘Import’ button, which will allow you to set up the company profile. 

For corporate trustee companies tick the "OR, this company is a corporate trustee for one or more trust clients" option in the create form. This is a free subscription if the company will be linked to one or more trusts on a paid subscription plan in Connectworks.

Please note that it is essential to add the filing responsibility for a company at the time of import, this ensures that the company appears in the correct filter in the annual return section of Connectworks.

Once imported, you can find the company in your Clients>Companies list by:

  • Using the search bar.
  • Filter by the ‘Loading’, nested under 'subscriptions' just below the search bar.
  • Filter by letter of the alphabet.

 

Importing companies from XPM (Xero Practice Manager/WorkflowMax)

To import companies from XPM, you must have the XPM Add-on connected. 
Once that is set up, you can import companies from XPM. 

To Import a company from XPM:

1. Navigate to your firm's Clients>Companies tab.

2. Click on the "I would like to..." menu and select Import from other system.

This will allow you to search for the companies in your XPM list and import them into Connectworks.

To complete the company profile after import, please see Completing a company profile after XPM import.

 

Setting up companies manually

You can also manually set up companies, by selecting the "I would like to…" menu, and clicking "Create a new company"This allows you to manually input the compliance and contact information shown on the company’s workspace. Generally, this option is only used to set up international companies that cannot be imported from the companies office.

 

Bulk importing companies

If you have a large number of companies you want to set up but don’t want to spend the time creating them one by one, take a look at our article on our bulk import service and get in touch with us!

 

See more things to do after importing a company.