This article will guide you on how to use the Annual Return filing process where you are the Registered Office to ensure that you update the Shareholding for those Companies to comply with S87 of the Companies Act.
Navigate to the WORK tab and select the following:
- Filing Obligations (Files return, Checks return, No obligation, Undetermined)
- Filing month (This month, or select the month as required)
- Filing Status (All (no filtering))
Select "I would like to ..." - Export List (CSV), and format the spreadsheet based on the Responsibility.
The focus is on those companies defined as having "Office" in the responsibility. However, before starting the process to update the shareholding for those companies, it is a good practice to confirm that the responsibility is set correctly for all companies, especially those that are "filing only" as typically when the firm is filing the annual return, it is also the Registered Office
To understand the filing responsibilities and update the filing status, check out the following article Setting Annual Return Filing Obligations.
Updating the Shareholding for Companies (no changes)
With most of your companies, updating the shareholding will be easy, as no changes have occurred since the incorporation of the Company.
The following article will take you through the process Balance Share Allocations.
Updating the Shareholding for Companies (with changes)
Some of your companies will pose a greater challenge to update.
A good place to start is the following webinar, which will provide an overview of how to handle issues and transfers of shares: Managing a Share Register Video.
This link is the general overview for Shareholding: Share Management
In situations where the Company has undergone a significant number of share changes and you already possess an up-to-date register, you can set the share transactions with a date like January 1st. Use Connectworks for all share records in the future, ensuring you upload the historical share register in the local documents.